Back Pocket Prompt #13 · Documentation

When you know you should document that… here’s the 4-minute write-up.

A prompt that turns your rough incident notes into a clear, factual write-up for your own files.

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Slide 1 of 6. Photo background. Documentation When you know you should document that… here’s the 4-minute write-up. Clear, factual, in your own file before you forget.

Slide 2 of 6. The problem You’ll remember the details tomorrow. Not by Friday. You know you need a written record, but writing it up means reliving the moment. So you scribble a note and lose the details by report time. AI organizes your notes into a clear write-up. You own the facts.

Slide 3 of 6. Type your rough notes (no student real names). Then type: “Organize these notes into a factual incident write-up for my own records. Use this structure: date, time, location, what happened (in order), what I did, who was notified. Keep it neutral—no opinions, no adjectives. Flag anything I left unclear.” No real student names. Use your school-approved AI tool.

Slide 4 of 6. The human check Before you file it: Every fact match what actually happened?; Did it add any detail you didn’t provide? Delete it.; Is the language neutral—no blame, no guessing?; Add names and room numbers yourself, offline.

Slide 5 of 6. The payoff Where your minutes go Spend the saved time on the relationship repair—the conversation with the student, not the paperwork. Writing it up: ~20 min, If you get to it at all With AI + check: ~4 min, Check included

Slide 6 of 6. Keep this one in your back pocket. Save it for the next time you need a record. Send it to a teacher who puts this off. Comment POCKET and we'll DM you all 10 back-pocket prompts, free. Back Pocket Prompts · built by a teacher / instructional coach and an AI engineer

The problem: You’ll remember the details tomorrow. Not by Friday.

You know you need a written record, but writing it up means reliving the moment. So you scribble a note and lose the details by report time. AI organizes your notes into a clear write-up. You own the facts.

1. Type your rough notes (no student real names). Then type:

Your back-pocket prompt

Organize these notes into a factual incident write-up for my own records. Use this structure: date, time, location, what happened (in order), what I did, who was notified. Keep it neutral—no opinions, no adjectives. Flag anything I left unclear.

No real student names. Use your school-approved AI tool.

2. The human check: Before you file it:

Every fact match what actually happened?
Did it add any detail you didn’t provide? Delete it.
Is the language neutral—no blame, no guessing?
Add names and room numbers yourself, offline.

Where your minutes go

Writing it up~20 minIf you get to it at all

With AI + check~4 minCheck included

Spend the saved time on the relationship repair—the conversation with the student, not the paperwork.

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